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Extenuating Circumstances

Extenuating Circumstances

UCL has an Extenuating Circumstances Policy which is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect performance in assessment.

Note: The Extenuating Circumstances Policy applies only to short-term, unexpected circumstances. Long-term, chronic conditions and disabilities are covered by UCL’s Support to Study Policy and Fitness to Study Procedure. If you have a disability or medical condition that you feel might impact on your ability to perform in exams you can apply for special examination arrangements. See the Student Disability website for further information. The application form is available from Student Disability Services or from the UCL Examinations Office in Registry and Academic Services.

As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time for them to be considered by the appropriate body. If not, you will be considered as declaring yourself fit to sit the assessment concerned.

Geography students must notify the Geography Department, no matter which department teaches the module(s) concerned, using the Extenuating Circumstances Form. You should attach appropriate supporting evidence. All EC forms should be submitted either in hard copy to North-West Wing G13 or by email to Please refer to the Extenuating Circumstances regulations in the UCL Academic Manual before completing this form including the need for supporting evidence

The same form should be used to apply for all forms of mitigation for short-term unexpected circumstances, including short extensions to coursework deadlines of up to one week, special assessment arrangements such as extra time in examinations, or other forms of mitigation, including longer extensions, or deferral of an examination to a later date.

NOTE: Course tutors, personal tutors, teaching assistants CANNOT authorise extensions.


Extenuating Circumstances Forms need to be submitted in a timely fashion throughout the year.  You must complete a form before the coursework deadline.  Extensions are not usually considered after the coursework deadline has passed.

If you have notified the Department the year before about a problem, you must submit a new form again for it to be considered this year.  If you have submitted a form during the term, but the problem worsens or changes, you must also ensure you inform us.  If you are struggling with your studies for reasons to do with your health or your welfare please do not wait to talk to someone.  Speak to your tutor, the Undergraduate Tutor or the administrative staff sooner rather than later.  All discussions will be treated confidentially.  Your case can only be considered by the Extenuating Circumstances Committee if a form has been completed, backed by medical evidence.

If you feel too unwell to take an exam you must see your GP on the day of the exam and bring the medical note to the Department Office as soon as you are able to.  You must also notify the Department Office of your absence.  First and Second year students can apply for Deferred Assessment, which means that if you are too ill to take an exam and have the evidence to prove this, you can apply to take the missed exam/s in August.  In order to apply, you must come to the Department Office to complete an Examination Deferral Form and hand in your medical note.  There is no provision for Deferred Assessment for third year students – if you miss an exam due to illness in your final year you would have to be withdrawn and take the exam the following summer.